The Babel Fish: An interview with Richard Hood, departing Senior Project Officer

Communities Prepared is very sad to share that we’ll shortly be saying goodbye to one of our senior project officers, Richard Hood. Richard is moving on to serve as strategic lead for Resilience and Emergency Management and Business Continuity for Croydon Borough Council and hopes to make a significant impact to the community. Richard has been an important part of Communities Prepared for just under five years, leading on technical and operational aspects of resilience and working on a wide range of topics including developing training modules, delivering workshops and webinars and speaking at events. As a way to celebrate our time with him on Communities Prepared, we’ve prepared an interview with him on our website. 

Do you have a standout memory working on Communities Prepared?

We did an in person flood session with two villages and we also had local authorities and organisations there. The public turned it into a bit of a town hall meeting and were challenging one particular organisation – several members of the community voiced that they had failed at many aspects. I took the initiative and asked if representatives from that organisation wanted a couple of minutes to gather their thoughts, and so I spoke first. At that point I stood up and said let’s talk about some of these points and clarify who has responsibility – yes, this organisation needs to answer for these, some of these points are relevant to a single organisation, but most of these points are applicable to all of these organisations. A few of these points were the individuals and communities’ issues, and I reminded them to take responsibility and ownership of these issues. 

The residents said thank you, they said no one has ever explained this to us, why hasn’t anyone done this? Previously it had been explained to them, by the agencies themselves, but this was the first time they had understood. This confusion is made worse by the complexity from the different types of flooding falling under different responsibilities, which also differs in the four devolved nations of the UK. It became clear to me that Communities Prepared, with its ability to speak to the public in a way that is understandable, is also seen as that trusted and impartial entity, so they don’t expect us to have changed anything. That means they aren’t angry with us, we can be heard where other voices can’t be. 

That was really instrumental for me. It allowed me to recognise how important our role is and how important our relationship with the communities and the authorities is too – it can be the trusting bridge. Communities Prepared plays a role in demystifying the complexities around these issues. 

You’ve done a lot at Communities Prepared, what are some things you’re most proud of doing?

The Wildfire Module – recognising and becoming a leading voice in the space of wildfires, taking the learning of everything we have found with flood volunteering and seeing how that can be applied to wildfires. We’re right at the forefront of that, we’ve created the module from listening to the voices in the UK sector such as the England and Wales Wildfire Forum, Firewise UK and looking at what some of the commercial offers are such as the LANTRA training. We also looked abroad as well, what happens in Canada and America relating to wildfire preparation and how communities work together in reducing and managing wildfire risks. Finally, we’ve looked at responses in Australia and New Zealand that don’t have as much state response infrastructure as ourselves but rely strongly on community level response. 

On top of that there is the Introduction of the Storms Module. An attendee who is retired Navy turned round and said “what you’ve fitted into a 2 hour session is really technical concepts but delivered in a really simplistic way”. 

What has meant a lot to me during the delivery of the content is being able to have those one-to-one conversations with members of the public. I also value being able to get answers for them that they haven’t been able to achieve by speaking to anyone else. It’s clearing the fog of confusion. 

The legacy I feel I am leaving is Communities Prepared in a far stronger place than it was before I joined. My leaving is a little bittersweet that there is still far more work to be done in building community resilience within the UK and expanding our content further, such as rebuilding of the flood module in light of what we’ve learned from communities and the sector as well as completing a series of mini modules on different types of flooding. 

We’ve learned a lot from you here at Communities Prepared, but have you learned anything from the team?

What I’ve learned is far from the technical side. There are so many different aspects that need to be considered [in the context of resilience], it isn’t just about the technical side. What the team added for me was the soft aspects and the interpersonal relationships. During my time at Communities Prepared I came to understand the most important thing for resilience is networks and knowing other people. It’s knowing who to call, knowing who will be there for you. That is a subtle difference, but that understanding came from the people attending our workshops, the people who I spoke to in the sector and the team itself. You could almost park everything else as luxury, but unless you have that solid local network in place who you can easily access, such as knowing your neighbours, there is a real glass ceiling to what you can do in resilience. 

How do you think resilience in the UK needs to evolve? 

We need to recognise a lot more in the UK within our societal culture that we can’t expect somebody else to do everything on our behalf. If you look around the globe, places like Australia, New Zealand, Canada, Japan, and the USA, these places that we might imagine have sufficient emergency resources and services, they don’t. There is an increasing occurrence of emergencies, an increasing duration, an increasing severity and an increasing interlinkage, and so the demand is increasing. 

If we look at continental Europe we have more of a societal approach, everybody has a role to play – from the head of state to a child. Everyone has something to contribute. This is a recognition that our lives are interlinked. In the UK, we are an island of pockets of people and individuals. We might come together as an adhocracy, which is fine, but we need to be more prepared and able to come together in these bigger challenges that we are now facing. We could have a storm that results in power and water outages, we have complex and wicked problems that are bigger than us and can feel too difficult for us to solve so we hide from them. We need to come to recognise that we all have a place to contribute, making ourselves more aware as individuals, increasing our individual capacity, we all can do little things and these little things help. It might be moving your sentimental items upstairs. It might be investing in a water butt, or making your property more flood resilient. Or it might be simply knocking on your neighbour’s door and introducing yourself. 

It’s also about the Government level recognising the importance of a whole of society approach and the importance and value of neighbours. Ultimately, the UK needs to have an open and frank national debate around resilience and the nature of how we are going to tackle that collectively.

Where do you think Communities Prepared fits in?

I think Communities Prepared is instrumental in this conversation that is going on. Communities Prepared sits in this position where it acts as a bridge between individuals and communities, businesses, and the Authorities, Emergency Services, and the Government. We sit in this position where we are a critical friend to all and a trusted source of information. We sit as a bridge, acting as a node for conversation to be passed between all parties. Communities Prepared acts as a babel fish, translating what the industry is saying to the public and vice versa. 

Any final thoughts to share? 

I’ve really enjoyed my time here at Communities Prepared – it’s always difficult to leave a role you like, but it feels like the right time for me to take on a new challenge. I’d like to thank all those who’ve been part of my Communities Prepared journey, whether as a colleague, community member, project partner or adviser – it’s been great to work with you all and please do keep in touch!

Thank you very much to Richard for your wise words. To keep up with Richard, be sure to check out his Linkedin. To keep up with Communities Prepared, be sure to subscribe to our newsletter and check out our Linkedin, Instagram, Facebook and Bluesky. 

We’re here to hear you: The Community Flood Zone at the Flood and Water Management Expo 2023

We are looking forward to attending the newly rebranded Flood and Water Management Expo at the NEC in Birmingham from the 13th-14th September. This is Europe’s leading Flood and Water Management event; providing the public with an opportunity to interact with flood professionals, researchers and communities all in one place. Join us there for free.

Community Flood Zone

Thanks to the success of last year, the Community Flood Zone is returning with the explicit aim of centring the public in the discussion around flooding. Developed by Communities Prepared and flood specialist organisations, this is a space to come with your questions, concerns and experiences and help to steer the priorities of the flood services sector and the wider conversation around flooding and community resilience. 

Richard Hood giving the keynote speech before leading a flood specialist panel at the Flood Expo 2022

Richard Hood, Alice Moorcroft-Hughes and Mike Anthony will be on -site running a stall representing CP, looking to offer advice and learn from public experiences to better ensure that our work meets the needs of the communities we support. We will be holding interactive troubleshooting workshops at our stall throughout the two-day event on property level flood protection, emergency plans, understanding your flood type, knowing who to reach out to, understanding responsibilities, and coming together as a community when building resilience to flooding. [resilience wheel image]

There will also be a social event held in which the public can meet and talk to specialists and representatives across the wider Flood and Water Management Sector. The intention of this event is to promote community-centred lived-experience as central to effective flood management and meaningful community resilience. Please join us with your stories, thoughts and concerns.

A space for you

If you have lived experience of flooding, or are interested in climate change and interconnected hazards, emergency response or community resilience, we urge you come to and speak with us at the Community Flood Zone in September. Your contribution to the conversation is vitally important, and will enable us to continue to broaden this initiative into next year. The entire Expo is free to attend and both welcomes and depends upon the engagement with the public: we are here to hear you!

Register to join us

Learn more about the Flood and Water Management Expo and what we have planned.

We hope to see you there. In the meantime, please do get in touch with any questions you have at

communitiesprepared@groundwork.org.uk

Protecting yourself and your community in a heatwave  

New Senior Project Officer Alice Moorcroft-Hughes brings specialist advice on heatwave precautions now the Summer is fixed to warm up.

As summer holidays begin and we turn our attention to our long-ignored BBQs and patio furniture it is worth remembering that behind the sunshine, there is a more dangerous element at play

Before the summer of 2022 most of us reserved the feeling of prolonged hot weather to our summer holidays abroad however the UK is set to continue to face these record-breaking temperatures in the years to come.  While heat itself is a divisive topic, some loving it and others spending the summer months seeking the cooling respite of the shade, we will need to re-evaluate how we protect ourselves and others as prolonged heat of 30 degrees and more is here to stay.  

For communities, heatwaves are opportunities to come together and support each other and society. As a starting point, you can reduce your need for the emergency services by first keeping yourself safe. This involves keeping hydrated, avoiding the hottest part of the day where possible, cooling your home by keeping curtains and windows closed and taking other heat precautions such a using a handheld fan. To help further you could support and engage community efforts to prepare for and withstand the heatwaves we are likely to face this year and beyond.

This could include: 

  • Monitoring and sharing the weather forecasts so you and your community are up to date with the heat alerts and warnings. The more you know, the more you can be prepared.  
  • Keeping water with you and setting up a cool water stations in your community spaces. Also don’t forget our 4-legged friends and offer them some water as well.  
  • Activating a cool space that can offer respite from the heat for people, such as a community hall. You could also consider working in partnership with a business who is able to support. 
  • Limiting your exposure in the hottest parts of the day wherever possible and make sure you consider these timings when planning community events or activities.  
  • Checking in on those most vulnerable in the heat such as your elderly neighbours, the medically vulnerable or people who are homeless. You could also consider engaging with a charity to further support.  
  • Making sure your community knows how to safely use water spaces to keep cool, such as the sea, a river or lake and consider running water safety initiatives to support this.  
  • Incorporating heatwaves into your community emergency plan or developing a heatwave specific plan so that you can act collectively and quickly. 

Once the summer months have passed and we start to feel the respite of the cooler and wetter autumnal days, 30 degrees or above may feel like a distant memory. Our preparations for heatwaves do not need to stop. Maintaining momentum for preparedness all year round will help your community in the long term. Perhaps consider incorporating designated heat shade areas within any community garden projects.  Consider running heatwave awareness initiatives all year round and keep looking ahead and preparing for the hot times to come. Capture summer reflections so you can share learnings and experiences, so people are able to make any adjustments ahead of the next time. Also consider running heat first aid courses as part of wider community initiatives and training moments.  

Whether you love or hate the heat, being heat safe is critical for both you and your community. Treating heat with respect and recognising the dangers it can bring is a starting point for this. Communities Prepared will be launching more detailed heat focused resources in the coming months. In the meantime, if you have any questions or would like to discuss any of the above areas in more detail, please feel free to get in touch.   

For more information or advice about heatwaves, please check out:  

https://www.nhs.uk/live-well/seasonal-health/heatwave-how-to-cope-in-hot-weather/

https://www.gov.uk/government/collections/hot-weather-and-health-guidance-and-advice

https://www.vcsep.org.uk/heatwaves-preparedness

https://www.redcross.org.uk/get-help/prepare-for-emergencies/heatwaves-uk/advice-and-tips

What do we mean by volunteer?

Emily Roach Osborne, Project Support Officer for Communities Prepared, considers the benefits of expanded definitions of volunteering this Volunteers’ Week

Volunteers’ Week 2023 falls within the landscape of the recent The Big Help Out during Coronation weekend on the 8th May and the release of the Time Well Spent survey from the National Council for Voluntary Organisations which indicate that volunteering is at all-time low in England due to global events such as COVID and the war in Ukraine, as well as national challenges such as political instability and the cost of living crisis. At Communities Prepared, we’re considering this context and how our own  encouragement of volunteering and offer of training is designed to meet the needs of communities.

Volunteers’ Week is designed to recognise and celebrate efforts of volunteers at the heart of UK communities. From those supporting the work of larger charities, to grassroots projects in local communities, the week of the 1st-7th June is reserved for celebrating their efforts in various ways.  Volunteering is often societally recognised as formal, free labour and is measured by the sacrifice of time and energy to campaign, fundraise, run an activity or support a charitable organisation. But a broader, more holistic definition of this involves a recognition of the sacrifice involved in the gift of time and energy, and an acknowledgment of the intersectional privileges and disadvantages that position us as able to volunteer or not.

A reflexive and holistic approach to volunteering is needed in order to effectively meet the specific needs of communities

Volunteering can mean an awareness of the wellbeing of those in our communities that exists beyond societal notions of working for free, held in acts of generosity and empathy within our neighbourhoods towards those whose suffering we witness in our day to day and who are restricted from advocating for themselves. The Know your Neighbour Fund recently announced by the Government shares this aim and will look to mitigate loneliness and unemployment in economically disadvantaged communities by providing opportunities to develop skills, get mentorship, socialise and connect.

At Communities Prepared, our definition of volunteer covers anyone looking to engage with our resources and learning and apply this knowledge in their homes and communities. This can mean more standardised examples of leading volunteer groups, developing emergency plans or spontaneously volunteering within an emergency, but can also be broadened to consider a more all-of-community approach to volunteering. Central to our program is the recognition that resilience is only developed through meeting the specific, fluctuating needs of a community, and this involves an acknowledgement of communities as a whole, an intention that must capture all of the people, and all of the environment, as well as what might limit a person’s ability to volunteer.

Pictured are events, workshops and meetings between Communities Prepared and local individuals, groups and communities since its beginning in 2016-present

When we invite people to register with us, we use the words ‘individual volunteer’. This inclusive term promotes that any individual looking to understand and contribute to community resilience should consider themselves as a volunteer. Considered within this broader definition of co-support and compassion, volunteering might present an avenue through which we might understand and mitigate broader social inequalities, their impact on those around us, and our own position of intersecting privileges and disadvantages when we think about how to improve societal resilience.

Register with us

Register with us to access our volunteering resources and more

If you are interested in learning more about our resources, we invite you to register with us via this page. It will give you access to our learning. We also have a members forum in which you are welcome to start discussions and ask questions with other engaged individual volunteers and volunteer groups across the country.

Registering is quick, free, and helps us gauge how many people our training and support is reaching as we evaluate the project. Your data will not be shared anywhere else, you will never be asked for your payment details, and you will only be signed up to our monthly newsletter as part of this process.

Learn More about Volunteering

If you have any questions about our work or about volunteering with us please contact us. If you are looking for other specific ways to volunteer time, energy or support to those around you, the NCVO have a stories page that gives examples of volunteering throughout the UK, and links to get involved and learn more about volunteering.

Related resources:

Read the NVCO’s Time Well Spent report via their website here.

Read more about the Know your Neighbourhood Fund.

Read more about Volunteers’ Week here and follow it through the hashtag #VolunteersWeek.

A new national offer, online hub and learning space

On Thursday 13th October from 2pm to 3pm, online via Zoom, we will discuss the new national offer which Communities Prepared has of training, workshops, support, resources, and discussion spaces for communities to come together. You can register for the launch event through our website. The new hub will be accessible to all from the end of September, and we look forward to sharing our plans for how we can help communities to be more resilient, and all of us collaborate together, using the platform.

We want the discussion at the event, and our offer, to contribute to our collective trajectory towards whole-of-society resilience, and we would very much like you to be part of this conversation with us. The launch event is open to anyone with an interest in community resilience, so do please share with your networks.

The hub (members area) is currently accessible however we are undergoing testing prior to the full launch and it may not have full functionality.

Flood Expo 2022

This September we’re excited to again be taking part in the Flood Expo. Held at NEC Birmingham from 14th-15th September, this is Europe’s leading Flood Management event; providing the public with an opportunity to interact with flood professionals, local authorities and communities all in one place, for free. We look forward to attending and engaging with the flood sector and wider public, as well as enhancing our knowledge and understanding of the latest technologies, services and strategies available to help predict, prevent and manage flooding.

What is most special for us about Flood Expo 2022 is the brand new -and first of its kind- Community Flood Zone. This initiative has been developed by Communities Prepared and other flood specialists with the explicit aim of centring the public in the discussion around flooding. It is a space to come with your questions, concerns and needs and help to steer the priorities of the flood services sector and the wider conversation around flooding. The Community Flood Zone will also include :

  • Mary Dhonau – answering questions and giving practical flood preparation advice using the flood mobile: a ‘flood house on wheels’ that demonstrates various property-level adaptations that can reduce the impact of flooding in your homes and business buildings. Have a look at her website ahead of the Expo.
  • Flood Re – answering questions and offering advice regarding affordable insurance options and the Build Back Better scheme for those who experience flooding in their homes. Have a look at their website ahead of the Expo.

Attending from our team is Richard Hood, Senior Project Officer with Communities Prepared. Richard is part of the programme’s delivery team, focusing on community development and training. He brings with him specialist knowledge in flood resilience and management, water rescue operations, incident management and operational procedures. He will be available to discuss your concerns and receive your questions on our Community Flood Zone stand throughout the Expo. Beyond this, insight and learning will be high on the agenda with a seminar programme packed with expert-led sessions, panels and demonstrations covering topics from flood reduction to property level flood protection, and a presentation from ITV Meteorologist and trusted voice on climate change, Laura Tobin. Richard will be taking part in a panel discussion as part of the seminar programme too; more details on this to follow.

If you or your community have been affected by flooding, we urge you come to and speak with us at the Community Flood Zone. Your contribution to the conversation is vitally important, and will enable us to continue to develop this initiative beyond this year. The entire Expo is free to attend and both welcomes and depends upon the engagement with the public, so please join us!

Follow the link to the Flood Expo website to sign up for free and see what’s in store, and please share the event with anyone you feel would benefit from it. The venue is wheelchair accessible, easily accessible by train or car and has extensive car parking facilities that you can pre-book. Feel free to contact us with any questions ahead of the event.


Takeaways from the Thames Valley LRF Community Resilience Conference

Jane Burt, Senior Project Officer for Communities Prepared, details her experience taking part in the recent Thames Valley LRF Community Resilience conference, and reflects on the meaningful knowledge she drew from it.

Communities Prepared was approached to have a stand at the recent Thames Valley LRF conference, held in Reading. We were also able to attend all the talks during the conference which sketched a complex and interesting landscape of resilience in the United Kingdom. As a relative newcomer to the UK I found it interesting how resilience is being depicted and what the challenges are for emergency services.

A core challenge that was shared was bridging the gap between emergency services and communities. The value of community engagement and community volunteers was not questioned. What was discussed was how to bridge the gap between a formal, hierarchical, and ordered system of emergency servicers response with the much more ad-hoc, informal engagement of local volunteers. The question that was continually posed in different ways was, ‘When should community volunteers be involved? How should community volunteers be involved and what should community volunteers do?’

This reminded me of my time in South Africa when we were rolling out the new National Water Act which embraced participatory and integrated water resource management. The desire was to engage civil society and all stakeholders in the management of water but how was this to be done when it was quite clear that some tasks had to be done by people that had specialised knowledge. We began playing with the water management cycle that had been set out by the South African government and broke it up into tasks. Then for each task we asked ourselves: Should civil society be involved? How, when and what? This helped us to clearly communicate with authorities and communities on their roles and responsibilities.

I could see that this is what the presentations were all engaging with in one way or another. Looking at actual events, emergency service professionals reflected on what worked and what had not. They questioned the role of citizens in relation to the stages of emergencies and in the preparation for emergencies. One idea that particularly struck me was having an anchor organisation of volunteers in an area that could be trained up to run a volunteer reception centre for when an emergency struck. I was also touched by the attention that was given to preparing for long term recovery, including acknowledging the trauma that comes with experiencing an emergency by both citizens and emergency services. It reminded me of the risks associated with being a member of the emergency services and that these risks are often not easy to see.

Finally, a valuable takeaway for me was the involvement of youth in community resilience. In Hampshire there is ‘Hampshire Young People’s Emergency Response’ . Not only is their acronym (HYPER) absolutely brilliant, but the work also that has gone into giving young people a purpose and a value in their community is inspiring.

Jane Burt is a Senior Project Officer for Community Development and Training at Communities Prepared

Learn about your closest Local Resilience Forum here, or find out about joining our own Communities Prepared network here. The upcoming Flood Expo and Emergency Services Show are also both free to attend and are great opportunities to become part of community preparedness conversations and networks.

Could you be our next programme evaluator?

Hand holding perfectly match jigsaw

To tie in with the start of our final round of National Lottery Reaching Communities England funding, we are on the look out for an experienced programme evaluator to come on board until May 2024.

Having this funding secured has given the team an opportunity to reflect on what has worked well to date, as well as what can be improved as we move into a period that has been deeply affected by the COVID pandemic and will be continually affected by the growing climate emergency. During this new phase of the programme we are developing a hybrid delivery approach of standardised online and bespoke in-person training; refining the website alongside this to help create a national and active network for community volunteers and partners. Alongside this, we will be designing and implementing a sustainability plan that ensures the longevity of Communities Prepared as a national community emergency volunteer support network beyond May 2024.

To achieve this is going to require continual evidence-based reflection and adaptation to respond to the changing and urgent context of emergency preparedness, response and recovery. This is where our new evaluator comes in.

Headline evaluation roles include: collaboratively finalising a new evaluation framework; leading quarterly reflection meetings with the team; designing, facilitating and implementing a mid-term evaluation and follow-up workshop; designing, facilitating and implementing an end of project evaluation process, report and workshop; and being willing/able to adapt findings for sharing with a wider audience.

The evaluation partner will need to directly engage with those involved in the project, including the programme team, partners and wider stakeholders (communities and resilience professionals). It is expected that both the mid-term and end of project evaluation will result in explanations and recommendations on what has worked, how and for whom as well as what has not worked and why.

Interested in finding out more? Please see the spec below, and a summary of the evaluation work carried out for our programme to date. We’d love you to get in touch if you have any questions. The deadline for proposals is Friday 29th July – we looking forward to hearing from you!

Communities Prepared Evaluation brief June 2022

Communities Prepared Evaluation summary October 2018 – May 2022

2022 Dorset Prepared Community Resilience Workshops to take place this March

Communities Prepared is delighted to be part of this year’s Dorset Prepared Community Resilience Workshop, running sessions on flood volunteering, community emergency plans and volunteer recruitment. Information on our sessions is available here, but please read on for an overview of the week from our partners at Dorset LRF.

Dorset Local Resilience Forum (LRF) will be hosting several community resilience awareness raising sessions, running between 7 and 11 March 2022.

The Dorset LRF is a multi-agency partnership made up of local councils, Emergency Services and NHS organisations, National bodies, utility companies and transport providers and voluntary and community groups.

The Dorset Prepared Community Resilience Workshop links in and works closely with communities to deliver advice, support and training to help enhance local resilience to emergencies and incidents.

Following the success of the two-day event held in 2021, this year will see a week-long series of online events and awareness raising with a range of partner organisations. The subjects will include:

Flooding and the Flood Warden scheme in Dorset
Climate change
Avoiding scams
Cyber security
Volunteering in the Community
Counter Terrorism
Community Resilience and Emergency Planning
Fire Safety and Safe & Well advice
Utility companies and how they plan for incidents

The events will be a range of live and pre-recorded presentations with Question and Answer (Q&A) sessions between Monday and Friday, starting at 09:30 am each day.

The schedule will see morning sessions running from 9:30 am to 1pm, afternoon sessions running from 2 to 5pm and an evening session running 6 to 8pm.

Nigel Osborne Chair of the Dorset Local Resilience Forum Community Resilience Group said:

“The Dorset LRF is committed to the ‘whole of society’ approach to community resilience so that individuals, communities, businesses and organisations can all play a meaningful part in building local resilience. The workshops are aimed at existing voluntary organisations, community emergency volunteers and anyone interested in getting involved with such activities. They are designed to help you develop local initiatives that enhance resilience to emergencies and incidents.”

To find out more and register your interest, go to dorsetprepared.org.uk/community-resilience-week-march-2022 and follow the link to Eventbrite. The tickets are free and by registering ahead of the sessions, you will get the chance to win a Home Emergency Grab Bag worth £168 (sponsored by Communities Prepared. Terms and conditions apply).

Our partners